Elite Talent Hub LTD is a specialist in permanent staffing solutions for clients nationwide.
Our client, a leading multinational company based in Co. Clare has an excellent opportunity for an Accounts Payable Specialist to join their team on a permanent basis. This role will be based full-time onsite.
Role Overview:
This role involves assisting in the daily operations of the Finance department. This includes managing Accounts Receivable, Invoicing, Bank and Cash Management, and Accounts Payable. The position aims to deliver proactive and efficient internal service, ensuring all necessary controls are implemented for banking and financial activities. This supports our client in optimizing sales and revenue generation. The Finance Manager will oversee this role.
Job Type: Full-time
Salary: €35,000.00 - €40,000.00 per year
Reporting to: Finance Manager, Finance Director, Operations Director
Responsibilities:
Responsibilities include supporting the Finance Manager in daily operations, focusing on:
Banking
Posting payments and receipts in systems.
Allocating customer payments from remittance details.
Liaising with banks regarding payment and receipt queries.
Daily reconciliation of bank accounts, resolving queries promptly.
Processing write-offs and refunds per company guidelines.
Other tasks related to banking functions.
Participating in month-end reporting and reconciliations.
Invoicing, Customer Payments, and Refunds
Managing daily invoicing electronically and via post.
Handling credit note processing.
Ensuring credit notes are entered into the Systems.
Managing payments via credit card, PayPal, and other methods.
Processing refund requests and managing payment allocations.
Undertaking other financial tasks as needed.
Participating in month-end reporting and reconciliations.
Purchase Order and Ledger Processing
Verifying details on purchase order requisitions.
Entering purchase orders into systems.
Booking receipts against purchase orders upon delivery.
Processing supplier invoices according to purchase order procedures.
Reconciling balances against supplier statements monthly.
Obtaining management approvals.
Preparing and obtaining approvals for payment lists from the Financial & Operations Director.
Initiating payments online and sending remittances to suppliers.
Following up on supplier queries.
Undertaking other financial tasks as needed.
Participating in month-end reporting and reconciliations.
Sales and Customer Support
Serving as the point of contact for internal customer service inquiries.
Utilizing email and other systems for professional communications.
Addressing allocation queries from Sales and Customer Service teams promptly.
Printing and organizing month-end statements.
Undertaking additional duties as required.
Posting and Reconciliation of Bank Account Transactions
Recording transactions for all bank, PayPal, and credit card accounts.
Processing automated payments as necessary.
Daily reconciliation of all accounts.
Managing daily lodgments.
Maintaining Cashflow Statement and Projections.
Administration, Office Duties, and General Tasks
Handling internal mail franking.
Providing coverage for team absences.
Maintaining office stationery supplies at appropriate levels and competitive pricing.
Taking responsibility for all assigned tasks and outcomes.
Company Standards
Upholding company policies and procedures.
Safeguarding company assets and information with utmost confidentiality.
Ensuring respectful treatment of all company stakeholders.
Qualifications:
Minimum of 3 years of accounts payable experience.
Business-related qualification is a plus.
Proficiency in SAP is highly beneficial.
Strong MS Office skills.
Knowledge of VAT treatment on invoices (reverse charge, Intrastat, etc.).
High attention to detail, especially with large invoice volumes.
Excellent organizational and time management abilities.
Strong communication and interpersonal skills.
Ability to work both independently and as part of a team.